Who we are: Summit Valley United ("Summit Valley United," "we," "us," "our") is a nonprofit soccer club based in Virginia, USA. This Privacy Policy explains how we collect, use, share, and protect personal information on berryvillefc.com, summitvalleyunited.com, and related services (together, the "Services").
1) Information We Collect
- You provide to us: contact details such as name, email, phone, and address.
- You provide to us: account and registration information such as date of birth, jersey size, emergency contacts, and prior club history.
- You provide to us: payment and donation details processed by third-party processors. We do not store full card numbers.
- You provide to us: health and disclosure information you choose to share for player safety, such as allergies or injuries for emergency purposes.
- You provide to us: media you upload or allow us to capture, including photos, videos, and testimonials.
- You provide to us: communications through email, SMS or WhatsApp, forms, and support messages.
- Collected automatically: usage data such as pages viewed, links clicked, and referring URLs.
- Collected automatically: device and browser information, IP address, and approximate location.
- Collected automatically: cookies, local storage, and similar technologies.
- From third parties: payment processors such as Stripe, PayPal, or Square for payment status and basic identifiers.
- From third parties: messaging and communications platforms such as Twilio and WhatsApp for delivery status and metadata.
- From third parties: analytics and social platforms such as Google Analytics and YouTube.
- From third parties: league organizers and governing bodies for rosters, player eligibility, and compliance.
2) How We Use Information
- Operate and improve our site, teams, programs, and events.
- Process registrations, payments, donations, and sponsorships.
- Communicate about schedules, rosters, practices, games, emergencies, and club news.
- Publish rosters, matchday graphics, and team features such as player name, number, and position.
- Support safety and safeguarding, including emergency contacts and allergy information.
- Comply with league, insurance, legal, tax, and audit obligations.
- Protect our rights, prevent fraud or abuse, and maintain service security.
3) Sharing of Information
- Service providers supporting hosting, email or SMS, payments, analytics, registration, and waiver platforms.
- League bodies, venues, and insurers to manage eligibility, scheduling, safety, and compliance.
- Sponsors or partners only as needed to fulfill benefits such as prize or event coordination.
- Legal and security obligations when required by law or needed to protect rights, safety, or the club.
- Business changes such as a reorganization into another nonprofit, where data remains protected under a similar policy.
We do not sell personal information in the common sense of selling lists for money. Where "sale" or "targeted advertising" are defined more broadly by law, you may have opt-out rights.
4) Cookies & Analytics
We use cookies, local storage, and pixels for essential site features, analytics, and media embeds. You can control cookies through your browser settings. Some features may not work without them. We may use Google Analytics or similar tools to understand usage trends.
5) Data Retention
We retain data as long as necessary for club operations, legal and insurance requirements, and safety records. When no longer needed, we take reasonable steps to delete or de-identify it.
6) Security
We use administrative, technical, and physical safeguards appropriate to our size and risk profile. No system is perfectly secure.
7) Children's Privacy
We do not knowingly collect personal information directly from children under 13 without verifiable parental consent under COPPA. Parents or guardians who believe a child provided data without consent should use our privacy email to request deletion.
8) Communications; SMS/WhatsApp Terms
By providing your phone number, you agree that we may send informational and club-related messages, such as schedules, weather updates, and last-minute changes, using automated means.
- Message frequency varies. Message and data rates may apply.
- Text STOP to opt out and HELP for help.
- Delivery is not guaranteed by carriers.
9) Photos, Video & Media
We may photograph or record events and practices. Participation may result in use of your likeness for club purposes, including the website, social media, and promotional materials. If you need a restriction for yourself or a minor player, use our media request email. We will honor reasonable requests prospectively.
10) International Transfers
If you access our Services from outside the United States, your data may be processed in the U.S., which may have different data protection laws.
11) Your Privacy Rights
Depending on your location, you may have rights to access, correct, delete, or receive a copy of your data, opt out of targeted advertising and certain profiling, and withdraw consent where applicable.
- Virginia residents (VCDPA): rights to access, correct, delete, portability, and opt out of targeted advertising and profiling.
- California residents (CCPA/CPRA): rights to know, delete, correct, and opt out of "sale" and "sharing."
- EU, EEA, and UK residents (GDPR): rights to access, rectify, erase, restrict, object, portability, and complain to a supervisory authority.
Submit requests through our privacy email. We may verify your identity and respond within the timelines required by law.
12) Third-Party Links & Embeds
Our Services may link to third-party sites such as league portals, sponsors, and YouTube. Their privacy practices are their own.
13) Changes to This Policy
We may update this policy. Material changes will be posted with a new "Last updated" date.
14) Contact
Summit Valley United
privacy@summitvalleyunited.com →